Minute-taking

Unlock the power of effective minute-taking

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By ensuring your company’s minute-taking is of the highest quality, you contribute to better communication, organisation and decision-making within your team and throughout your business.

Minute-taking is a valuable tool for capturing information, tracking progress and ensuring accountability, ultimately contributing to better communication, management and decision-making for both individuals and organisations.

In formal settings, minutes can be crucial evidence in case of disputes or legal proceedings.

Why do professional, unbiased minutes matter?

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Outsourced minutes provide your organisation with a clear and accurate record, with impartiality and objectivity:

✓   Decisions and Agreements: Minutes document the specific decisions made during a meeting, leaving no room for ambiguity or later disputes about what was agreed upon.

✓   Action Items and Responsibilities: They clearly outline who is responsible for what tasks and by when, promoting accountability and ensuring follow-up.  

✓   Key Discussions and Points: Minutes capture the essence of the discussions, highlighting important points, arguments and concerns raised by participants.  

✓   Keeping Everyone Informed: Minutes are distributed to attendees and those who couldn't attend, ensuring everyone is aware of the meeting's outcomes.  

✓  Facilitating Follow-Up: They provide a reference point for subsequent actions, discussions and future meetings.  

✓   Promoting Transparency: Minutes contribute to open communication and transparency within a team or organisation.

What is minute-taking?

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Minute-taking is the process of recording the main points of a meeting to create an official record, known as the minutes.

Minutes ensure that stakeholders understand the purpose and outcomes of a meeting. They may be used to establish accountability among meeting participants and to prove that a meeting adhered to proper processes. 

Why do I need human minute-taking when I can use AI?

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Human minute-takers exercise judgment, recognise nuances and capture important details that AI models may miss. They also have the ability to identify sensitive information that should not be recorded. These attributes guarantee the accuracy, confidentiality and legal compliance of the minutes, vital for maintaining the integrity of corporate records.

Why Iris?

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An external minute-taker guarantees impartiality – there are no personal relationships involved, unlike among colleagues, so a truly independent record can be produced.

Minute-taking is time-consuming. Often, the job of taking minutes falls to a company PA or secretary. An increasing number of companies are outsourcing their minutes to professionals such as us, which allows their in-house staff members to free up more time for other tasks.

We think our track record speaks for itself – we have over 30 years’ experience taking minutes throughout the world. We work with you to provide the record you want – some companies prefer an executive summary of their meetings; others require verbatim records. We are happy to produce any style of minutes you need.